Case study: How we onboarded 400 employees for an e-commerce client in 30 days
In this case study, we demonstrate how we successfully onboarded 400 employees for an e-commerce client in just 30 days, without disrupting operational continuity. We detail the solutions implemented, key challenges faced, and the results that enabled the team to quickly achieve full productivity and the client to meet their objectives.
Contact us
Contact us
We’ll get back to you within 24 hours
Basic Data
Industry: e-commerce
Location: Southwestern Poland
Scope of cooperation: employment of additional employees from Ukraine
Completion time: 30 days
Number of employees: 400
Service provided by:
Key Challenges
- need for a rapid increase in personnel by 400 people
- lack of own HR resources to handle recruitment and legalization
- necessity to provide accommodation and transport
- requirement to onboard personnel for a 3-shift system
- expected minimization of formal and HR risks
Our solution – full process takeover
In response to the client’s needs, BISAR took full responsibility for the entire chain of the employment and onboarding process.
Implementation Stages
Needs verification and operational preparation
- meeting with the client and analysis of operational requirements
- determining candidate profiles, working hours, shift schedule
- checking available housing and logistical resources
- securing coordinating staff and an implementation team
Recruitment
- launching recruitment in Ukraine and Poland
- selection of candidates meeting requirements (experience, availability)
- verification of documents and legalization statuses
Legalization and documentation
- handling declarations of entrusting work (ZUS, PUE, labor office)
- preparation of contracts, employee documents, and registrations
- handling health insurance and PESEL numbers
Logistics, transport, accommodation
- organization of group transport
- accommodation in prepared facilities with full equipment
- communication of stay rules, OHS, and internal regulations
Onboarding employees to their positions
- team introduction by our coordinators
- on-the-job and OHS training with a translator
- commencement of work in a 3-shift system
- providing the client with a schedule and reporting model
Results
- 400 employees ready to work within 30 days
- zero production downtime – team onboarded according to plan
- 100% compliance with legalization and HR regulations
- reduction of operational costs – no need to involve the HR and administration department
- continuous coordinator support at the workplace and HR payroll services
What did the client say?
“Bisar Group is characterized by excellent market knowledge and professional logistical support, allowing for a high level of service. The solutions offered by BISAR enable orders to be fulfilled in a very short time. The Group is also distinguished by diligence and high flexibility, which directly translates into the quality of services provided.
Thanks to BISAR, we completed a critical order without the risk of delays. The entire process – from recruitment to implementation – ran smoothly and professionally. We gained not only people but also operational peace of mind.”
Are you planning to hire additional employees?
Partner with a company that will:
- will take over the entire process – from recruitment to logistics
- guarantee compliance with regulations and transparent conditions
- provide a team ready to work in record time
Contact us: biuro@bisar.pl
Read also: Case study: How we helped a Client recruit 150 employees despite a challenging plant location – BISAR
Case study: Contract Services – How We Took Over HR Management of the Client’s Production Area in 20 Days
Case study: Temporary Staffing – Strengthening the Client’s Team with 120 Warehouse Workers in 14 Days
